Financial Secretary

Part-Time Financial Secretary

Organization: Alexander Baptist Church
Location: Chesapeake, Virginia
Position Type: Part-Time

Position Overview:
Alexander Baptist Church is seeking a detail-oriented and trustworthy Financial Secretary to oversee the church’s financial operations and provide administrative support. This role works closely with the Senior Pastor and church staff to ensure accurate financial reporting, payroll processing, and daily office operations. The ideal candidate will demonstrate strong organizational skills, financial competency, and a servant-hearted, Christ-centered attitude.

Responsibilities:

Process bi-weekly payroll and maintain employee financial records

Prepare and file payroll taxes and maintain compliance with federal and state requirements

Record weekly contributions, process invoices, and manage vendor accounts

Maintain and reconcile bank and investment account balances

Prepare financial reports including profit and loss statements and balance sheets

Assist with annual budget preparation and financial reporting for church meetings

Prepare annual giving statements and manage offering envelopes

Maintain financial software and perform regular data backups

Coordinate and submit financial reporting to denominational partners and ministries

Support general office operations including supply ordering, vendor coordination, mail distribution, and answering phones

Provide administrative support to church staff and serve as backup to the Church Ministries Coordinator

Qualifications:

Personal commitment to Christian faith and servant leadership

Preferred: 3+ years of bookkeeping experience

Preferred: Experience with QuickBooks or similar financial software

Strong attention to detail and organizational skills

Ability to maintain confidentiality and manage sensitive financial information

Strong communication and customer service skills

Church office or nonprofit experience is a plus

Schedule:

Part-time, weekday office hours

Occasional attendance at staff meetings and church business meetings